- Background and Context
- Information for Program Directors
- Information for the Applicants
- Oversight
- Key Deadlines
- Prior to the Standardized Acceptance Process (SAP), there was a lot of heterogeneity in timetables for interviews and offers across programs.
- The purpose of the SAP is to allow both programs and candidates to have adequate time to complete the interviews before offers are made.
- The SAP was first implemented in January of 2017. It was then implemented in January of 2018 when the first-choice match policy was introduced.
- The SAP policy is updated each year by ACPM based on program director and candidate feedback.
- Around ¾ of eligible PH/GPM residency programs participate in the SAP.
2. INFORMATION FOR PROGRAM DIRECTORS
- Information relevant to program directors is described here
- Information relevant to Applicants is described here
- Oversight of Program participation and review of proposed process changes will be provided by ACPM Graduate Medical Education Subcommittee: The Program/Applicant Pairing Team or an otherwise constituted group of ACPM members and staff. Care should be taken by ACPM to avoid any real or perceived conflicts of interest in the oversight of the ACPM-SAP, such as inclusion of ACPM members with formal teaching affiliations with any PH/GPM residency Programs, unless such members are needed for requisite knowledge, skills and expertise, but only if such conflict of interest is fully disclosed by the member, and appropriately reviewed and waived by ACPM.
- To participate in a selection cycle, Programs will pay $250.00 to ACPM. Fees will be payable online by credit card or by check.
| Activity | Deadline |
| Eligible programs register for SAP (USD 250.00). Payments can arrive after November 3. | LAST DAY TO REGISTER - Friday November 3 |
| Applicants register for the SAP (no cost) | LAST DAY TO REGISTER – January 12, 2024 |
| Info session for Applicants (session will be recorded) | December 1, 2:00 PM ET . Recording is available here |
| Info session for Programs (session will be recorded and shared only to the programs only) | December 1, 4:00 PM ET . Email SAP@acpm.org for recording |
| ACPM offices closed | December 23 - January 1 |
| LAST DAY for Programs to withdraw or change number of slots | January 12, 11:59 PM ET. |
| LAST DAY for Applicants register on the SAP website | January 12, 11:59 PM ET. |
| Applicants submit their rank list on the SAP website | January 17 11 a.m. ET. – January 23, 11:59 p.m. ET. |
| LAST DAY for Applicants to withdraw from SAP (email to sap@acpm.org) is sufficient | January 23, 11:59 p.m. ET. |
| Programs submit their rank list on the SAP website | January 24 12 p.m. ET. – January 25, 11:59 p.m. ET. |
| Program/Applicant SAP Pairing Period | January 29 – February 2 |
| Initial Notification Meeting | February 5 |
| ACPM posts SAP results to SAP Website (available ONLY to the Programs) | February 5, 9:00 a.m. ET. |
| ACPM has closed video conference with Programs. If applicable, programs raise concerns/issues with ACPM; ‘Mini-audits’ if needed | February 5, 10:00 a.m. – 1:00 p.m. ET. |
| ACPM posts SAP results to SAP Website | February 5, 2:00 p.m. ET. |
| Website results available to Programs and Applicants based on user role-PDs see programs, slots, and Applicant names… Applicants see Programs and slots | February 5, 2:00 - 4:00 p.m. ET. |
| Programs formally extend offers to their paired/matched; Applicants accept offers from their paired/matched; Applicants accept offers from their paired/matched Programs; Programs notify ACPM of formal offer/acceptance | |
| ACPM releases list of unpaired Applicants to unfilled Programs; and list of unfilled Programs to unpaired Applicants (per Program/Applicant request). | February 5, 5:00 p.m. ET. |
| Unfilled Programs and Unpaired Applicants contacts; interviews; and offers/acceptances. Notify SAP if/when offer is accepted, and SAP rules apply for posted/accepted offers. | February 5 - until all program SAP slots are filled |